The terms on which Grace London Clinic provides its services. Grace Sleep, Grace Metabolic and Grace Lifestyle all operate under these terms.
Effective 2 August 2025 · Last updated 22 November 2025
01Definitions
Grace London Clinic, “we”, “us”, “our”
Grace London Ltd t/a Grace London Clinic, a company registered in England and Wales. Grace Sleep, Grace Metabolic and Grace Lifestyle are services of Grace London Clinic.
Business Day
A day other than Saturday, Sunday or a public holiday in England.
Client, “you”
An individual who engages Grace London Clinic to provide the Services.
Contract
The contract between Grace London Clinic and the Client for the Services.
Grace IPRs
All intellectual property rights owned by Grace London Clinic and those arising from performance of the Services, including copyright in any Report.
Intellectual Property
Patents, copyright, trademarks, designs, database rights, rights in software, confidential information and all similar rights, registered or unregistered, worldwide.
Investigation
A scheduled session or sessions of screening, diagnostics, clinical assessment and reporting as part of the Services.
Report
A report supplied to you following an Investigation, summarising Results and our clinical assessment and recommendations.
Results
Data and results arising from screening, monitoring and assessments, presented in the Report.
Sample
Any biological sample provided by you in the course of receiving the Services.
Services
Our clinical sleep and wellbeing services and packages — specialist consultation, home polysomnography, week-long digital sleep assessment, insomnia and CBT-I programmes, respiratory sleep tests, validated wearables and monitoring — as described at gracelondon.clinic or on request at info@gracelondon.clinic.
Term
The period stated in your package or otherwise agreed in writing.
Third Party Service Providers
External providers such as laboratories, imaging centres, courier services and platform vendors, engaged by us to deliver parts of the Services.
Wearables
External devices and digital platforms used to capture health and sleep data, as described in clause 3.4.
1.1References to statutes include amendments and subordinate legislation.
1.2“Including”, “in particular” and similar terms are illustrative and do not limit the preceding words.
1.3“Writing” includes email.
02Obtaining our services
2.1Your Contract begins on the date you receive our written confirmation of your booking for your first Investigation (the Commencement Date).
2.2Services will be provided as described in these Terms and any package description agreed with you.
2.3You must keep your contact details up to date. If we cannot contact you or obtain required information, we may be unable to provide the Services and may terminate the Contract.
03How our services operate
3.1Depending on the package purchased, or as otherwise agreed in writing, we will provide the Services expressly listed in that package.
3.2We may engage Third Party Service Providers for elements such as blood analysis, device provisioning, imaging, couriering Samples, or platform access. Where such services are expressly included in your package, you are not liable for additional costs for those elements.
3.3If our clinical team recommends services beyond your package, such as referrals to other specialists, these are not included in your fee. We will notify you of any additional costs in advance and will not incur such costs without your consent.
3.4We may provide Wearables and companion apps to collect sleep and health metrics. We will provide basic onboarding and usage guidance.
3.5You may be required to create accounts with Wearable manufacturers or platforms. We may ask for your consent to access relevant data to deliver the Services.
3.6Unless otherwise agreed, you will own any Wearables supplied for your programme. Where retained by you, their cost is included in your fee.
3.7As science and technology evolve, we may reasonably update or adjust elements of the Services. We will notify you in writing of any substantive changes.
3.8Certain tests or procedures may be clinically inappropriate or not possible. You may decline any test or procedure; if so, we will discuss alternatives where appropriate. See cancellations at clause 4.5.
3.9Our programmes are integrated and bespoke. Once Service delivery has commenced, fees are generally non-refundable. See clause 9 for statutory and other rights.
04Payment
4.1Fees will be notified to you in writing. Fees may change, but changes do not apply until the end of your current Term and will be notified in advance.
4.2Unless otherwise notified, fees exclude:
(a)Professional fees for external specialists or services recommended or referred;
(b)Any medication or supplementation prescribed or recommended.
4.3Payment instructions accompany each invoice. We begin providing Services once the first payment has cleared.
4.4We may suspend Services, including consultations, in the event of late payment, and may terminate the Contract if sums remain overdue. No Investigations will occur until due payments are received.
Cancellations and late changes
4.5Cancellation of a standard clinic appointment with less than 24 hours’ notice incurs a fee equal to the consultation fee.
4.6Cancellation of an Investigation, such as home PSG or Investigation+, with less than 3 Business Days’ notice incurs £500, plus any third-party cancellation fees actually incurred.
4.7Appointments with third parties may carry different or additional cancellation fees under their terms, and you are responsible for those. If we must rebook a third-party appointment cancelled with less than 24 hours’ notice, a £100 administration fee applies.
4.8On entering the Contract, you authorise us to charge the debit or credit card you provide for fees due under clauses 4.5 to 4.7.
05Eligibility and acceptable use
5.1You must be 18 or over to use our Services.
5.2Services are for personal use. They are not provided for business or commercial use.
06Consents
6.1We may need to open accounts on your behalf with Third Party Service Providers to deliver the Services. We will request any required consents in writing.
6.2If consents are not provided, some or all Services may not be deliverable.
07Timing and delays
7.1We use reasonable efforts to deliver Services within advised timeframes. If delivery is delayed by an event outside our reasonable control, we will inform you and take steps to minimise delay.
7.2We shall not be liable for delays caused by events beyond our reasonable control.
9.1Your Contract runs for the Term applicable to your package and ends at the close of that Term.
9.2You may give notice to terminate at any time by emailing admin@gracelondon.clinic. Termination will take effect at the end of the current Term (the Termination Date).
9.3If your Contract is an annual membership, it will auto-renew for successive one-year Terms unless you elect not to renew:
(a)We will issue an invoice at the start of each renewal Term. The Contract will not renew if payment is not received.
(b)We may issue updated Terms for renewal.
(c)If you give notice after the Termination Date, we may charge a pro-rated one-month fee to cover administration post-renewal.
9.4These Terms apply until terminated under this section.
9.5We may terminate if you breach these Terms, including non-payment, or if required by law.
9.6We may need to cease certain Services if:
(a)A Third Party Service Provider ceases or ends its relationship with us;
(b)A Service becomes commercially unviable; or
(c)We reasonably determine a Service, Wearable or platform is no longer scientifically or medically suitable.
9.7No refund is payable for Services already paid for but not delivered as at the Termination Date, save as required by law or expressly stated here.
Statutory cancellation right. You have 14 days from the Contract date to cancel by written notice. You will be refunded for Services not provided and costs not incurred at the time we receive your notice. We cannot refund the cost of any Wearables dispatched before we receive your cancellation.
9.9Provisions intended to survive termination continue in force.
9.10Termination does not affect accrued rights or obligations up to the termination date.
Medical suspension
9.11If a serious injury or illness prevents you from continuing, for example hospitalisation, you may request suspension of Services. The Term will pause until you notify us you wish to resume.
10Limitation of liability
10.1Nothing excludes or limits liability where it would be unlawful to do so, including:
(a)Death or personal injury caused by negligence;
(b)Fraud or fraudulent misrepresentation.
10.2We are not responsible for the use of Services outside these Terms. Please review any third-party terms that apply. We are not responsible for treatment provided by third parties, including those we recommend.
10.3You acknowledge that tests and systems are designed to be accurate but no system is perfect, and inaccurate results can occur. We accept no liability for inaccuracies unless caused by our negligence.
10.4We accept no liability for Samples until acknowledged as received by the relevant Third Party Service Provider.
10.5We are not liable for medical conditions arising after the date of the Services, unless directly caused by the Services.
10.6We are not responsible for loss or damage arising from inaccurate or incomplete information supplied by you, including medical history, responses to clinical questions, or consents.
10.7You are responsible for proper use of Wearables. We are not liable for manufacturing defects, malfunctions or misuse. Please follow manufacturer instructions.
10.8We do not accept responsibility for business losses. Services are for personal domestic use.
10.9We are responsible only for loss or damage that is foreseeable and caused by us.
11Important information about our services
Results and analysis
11.1Reports may contain information you did not anticipate, such as risk indications. Please consider carefully the potential impact of such information.
11.2Genetic and physiological research is evolving, and many factors influence conditions. Further testing may be required over time.
11.3Processing of Samples may occasionally be impossible, for example through degradation or insufficient volume.
Your health behaviour
11.4You are responsible for discussing any medical advice with other healthcare professionals involved in your care.
12Intellectual property
Grace London Clinic retains ownership of all Grace IPRs, including any Report. We grant you a limited, royalty-free, worldwide licence to copy and use your Report for your personal, non-commercial purposes. You may not sell, transfer, publish or modify any Report.
13How we use and protect your personal data
13.1Providing the Services generates categories of health data — PSG and respiratory recordings, actigraphy and wearable metrics, lab results, questionnaires, imaging and clinician notes (Your Health Data). You own Your Health Data.
13.2By entering into the Contract, you agree we may hold and process Your Health Data to deliver the Services and produce your Report.
13.3We may seek your consent to use de-identified or aggregated data for research, service improvement or audit. We will request any additional consents required.
13.4We comply with UK data protection law, including the Data Protection Act 2018, UK GDPR, and the Privacy and Electronic Communications Regulations 2003 as amended.
13.5We process personal data in accordance with our Privacy Policy, as updated from time to time.
14Changes to these terms
14.1We may update these Terms from time to time and will notify you of material changes.
14.2Continued use of the Services after changes take effect constitutes acceptance of the updated Terms.
15Force majeure
We are not liable for delay or failure caused by events beyond our reasonable control, including public health emergencies, government restrictions, strikes, war or civil unrest, import and export restrictions, and natural disasters. If such delay continues for three months, either party may terminate by giving 30 days’ written notice.
16Entire agreement
These Terms, the package description, and any documents referred to in them are the entire agreement between you and Grace London Clinic in relation to the Services, and supersede prior understandings.
17Third-party rights
No person other than the parties has rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of the Contract.
18Governing law and jurisdiction
These Terms and any dispute or claim, including non-contractual, arising out of or in connection with them are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction.